BYLAWS OF THE ASSOCIATION
OCEAN COUNTY MAYORS’ ASSOCIATION
Section 1 - This organization is incorporated under the laws of the State of New Jersey and is known as the Ocean County Mayors’ Association. The principal mailing of the Ocean County Mayors’ Association shall be Post Office Box 896, Island Heights, New Jersey 08732-0896.
Section 1 - The Ocean County Mayors’ Association is organized to support the interest, goals and concerns of each municipality in Ocean County as represented by the Mayor of each community. The Ocean County Mayors’ Association further shall serve as a forum for addressing issues affecting Ocean County and issues affecting each municipality within the County.
Section 2 - The Ocean County Mayors’ Association is intended to exemplify the American political system, and shall exert its full facilities and influence to ensure that this system shall endure.
Section 3 - The Ocean County Mayors’ Association shall assist wherever possible with the educational goals of the students living within Ocean County, including but not limited to scholarship programs.
Section 1 - Any Mayor, Deputy Mayor or Council President of an Ocean County municipality in good standing shall be a member of the Ocean County Mayors’ Association. Members may appoint one elected governing body official from that member’s municipality to attend Mayors’ Association meetings. Each municipality shall be entitled to two (2) votes; representing the mayor and one from the appointed elected governing body official.
Section 2 - New members shall be accepted at any regular meeting of the Association.
Section 3 - Membership Standing
Members in good standing shall consist of members who have paid dues to the Ocean County Mayors’ Association.
Section 4 - Alternates
The Mayor may appoint one municipal official from that member’s municipality to attend Mayors’ Association meetings in their absence. Each individual member or that Mayors’ representative shall have one vote.
Section 5 - Dues
The Association shall, by a vote of the membership, prescribe membership dues. Dues shall be paid annually on or before the first day of January of each year.
Section 6 - Termination of Membership
Terms of members of the Association shall be concurrent with each member’s term of office as a Mayor; or in the case of an executive officer until the next annual association election.
Section 7 - Honorary Membership
All County, State, Federal elected officials and Immediate past president of the Association shall be honorary members.
Section 8 - Associate Members
Any former member (mayor or governing body official) shall be considered an associate member. The Association shall establish dues for associate memberships. These associate members may serve on Association committees.
Section 9 - Corporate (Organizational) Membership
Upon application to the Association, corporate (organizational) memberships shall be available to those organizations, businesses, or institutions, which provide services for the welfare of the County, or the municipalities thereof. Corporate (organizational) memberships shall also be available to philanthropic, charitable, large institutional employers within Ocean County to provide these institutions or organizations with a forum for addressing specific issues of concern. The Association shall establish dues for corporate (organizational) memberships. These corporate members may serve on Association committees.
Section 1 - Election
The Officers of this Association shall constitute and consist of a President, Vice President, Second Vice President, Secretary and Treasurer. They shall be chosen annually and elected by a majority of the votes cast. Nominations will be made and voted on at the regular meeting in February. The President and Vice Presidents must be a Mayor, Deputy Mayor or Council President. The Secretary and Treasurer may be any voting member in good standing.
Section 2 - Vacancies
The President shall fill any vacancy occurring among the Officers at the next regular meeting of the Association. Or, in the case of the death or resignation of the President, the Vice President shall become the President, the 2nd Vice President shall become the Vice President.
Section 3 - Powers and Duties
The powers and duties of the Officers shall be such as their titles by general usage would indicate and such as may be assigned to them by the Association.
Section 4 - Terms of Office
The terms of office for Officers shall continue for one year, or until their successors are elected. Except as otherwise indicated, all officers must be members in good standing.
Section 5 - Trustees
There shall be seven (7) trustees who shall be elected annually. Trustees may be Associate members in good standing. The trustees shall select a chairperson.
Section 1 - A compilation report is to be presented to the Board of Trustees at a meeting prior to June 30th of each year, for the prior fiscal year.
Section 2 -
a. No part of the net earnings of the organization shall inure to the benefit of, or be distributable to its members, trustees, officers, or other private persons, except that the organization shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth in the purpose clause hereof. No substantial part of the activities of the organization shall be the carrying on of propaganda, or otherwise attempting to influence legislation, and the organization shall not participate in or intervene in (including the publishing or distribution of statements) any political campaign on behalf of any candidate for public office. Notwithstanding any other provision of this document, the organization shall not carry on any other activities not permitted to be carried on (a) by an organization exempt from federal income tax under section 501 (c) (3) of the Internal Revenue Code, or corresponding section of any future federal tax code, or by an organization, contributions to which are deductible under section 170 (c) (2) of the Internal Revenue Code, or corresponding section of any future federal tax code.
b. Upon the dissolution of the organization, assets shall be distributed for one or more exempt purposes within the meaning of section 501 (c) (3) of the Internal Revenue Code, or corresponding section of any future federal tax code, or shall be distributed to the federal government, or to a state of local government, for public purpose. Any such assets not disposed of shall be disposed of by the Court of Common Pleas of the county in which the principal office of the organization is then located, exclusively for such purposes or to such organization or organizations, as said Court shall determine, which are organized and operated exclusively for such purposes.
The President shall preside at all meetings, and shall be responsible for the appointment of committees. He shall be an ex-officio member of all committees.
Section 1 - Formal Action
No committee shall commit the Association on a question of policy or on matters of general public interest without first receiving authorization from the Association.
Section 1 - Meetings
The President or majority of the Officers may call a meeting of the general membership at any time they may deem it necessary and advisable. There will also be a regular monthly meeting held as scheduled by the President during the winter months. The Association will suspend meetings during the summer months (July and August). In the event that the regular monthly meeting cannot be held as scheduled, the President shall choose alternate dates. Notices shall be sent out for all meetings and special events.
Section 1 - Amendments
The members at any meeting with a majority vote may amend the bylaws. A proposed amendment must be presented to the membership in writing. That amendment shall be referred to the by-law committee, which shall meet and make a recommendation on any proposed amendments. Amendments will therefore be held until the next regular meeting date. Amendments shall become effective if approved by a majority vote of the members present at the meeting.
Section 1 - Parliamentary Procedure
All parliamentary questions shall be determined in accordance with the rules in Roberts Manual of Parliamentary Procedure.
Section 2 - Particular Committees
a. Publicity and Membership Committee – This committee shall be responsible for the issuing of suitable publicity relative to the activities of maintaining active participation of the elected Mayors, getting active participation of former Mayors, and getting new corporate (organizational) members for the Association. The Second Vice President shall be Chair Person of this committee.
b. Bylaws Committee – This committee shall be responsible for review and recommending revisions to the Association’s bylaws. The President and Treasurer shall act as Co-Chair Persons of this committee.
c. Legislative Committee – This committee shall be responsible for reviewing pending legislation, advising the Association of pending or inactive legislation which might be of concern to the Association, and for suggesting changes and providing comments concerning pending legislation and administrative regulations. This committee shall also provide periodic updates on the status of the legislation and regulation adoption. The Vice President and Secretary shall be Co-Chair Persons of this committee. Other members of this committee shall include Ocean County representatives to New Jersey State League of Municipalities and New Jersey Conference of Mayors.
d. Program and Planning Committee – This committee shall be responsible for the planning of monthly meetings, as well as the planning of the Association activities. The President and Vice President shall be Co-Chair Persons of this committee.
e. Nominating Committee - This committee shall consist of a committee chair and two (2) members. The President shall appoint the committee chair and two members in December. The nominating committee may consist of any elected governing body official, providing the member is in good standing. The committee chair or designee shall present a slate of Officers at the January meeting. The slate shall be voted upon at the annual meeting in February.
f. Public and Community Relations Committee – This committee shall be in charge of the Ocean County Mayors’ Association programs that benefit the communities, individuals, and organizations with Ocean County. The Officers of the Association shall serve on this committee.
Proposed Amended bylaws sent to each Ocean County Mayor on December 11, 2008.
Adoption – Regular Mayors’ Meeting held December 18, 2008.